| HUD/Section 8 Contract Administration |
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| Who We Serve |
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OHCS' HUD Contract Administration Section (HCA) serves the state of Oregon as the Performance Based Contract Administrator (PBCA) for project-based Section 8 housing which is subsidized through the U.S. Department of Housing and Urban Development (HUD).
OHCS serves approximately 170 low-income properties in Oregon and we provide technical support to owners, managing agents, site staff, and residents. We also help provide information to persons seeking housing, who might already be living in Section 8 housing, or who may be experiencing housing problems. View properties that HCA monitors and their site contract officers.
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| Program Responsibilities |
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The HUD Contract Administration Section (HCA) provides contract administration service to the U.S. Department of Housing and Urban Development´s (HUD) project-based Section 8 apartment communities located throughout Oregon. The HCA section conducts management and occupancy reviews (M&OR) which include yearly visits to each property, resident file reviews, and reviews of owner policy and procedures.
The HCA section is responsible for adjusting contract rents, processing contract terminations or expirations, and renewal of contracts. The section follows up on results of physical inspections previously completed by the Real Estate Assessment Center (REAC), submits Section 8 budgets, requisitions, and year-end statements. The HCA section also responds to health and safety issues.
The HCA section provides assistance in the following areas:
- Management and Occupancy Reviews (M&OR)
- Document Section 8 Owner Compliance
- Processing Rent Adjustments
- Contract Opt-Outs and Terminations (Section 8 Contract Guidebook)
- Provide Resident Data to HUD Contract Administration Oversight Manager (CAOM)
- Monthly Section 8 Vouchers (Payments & Assessments Section)
- Notification of Corrective Actions (Payments & Assessments Section)
- Life Threatening Health & Safety Issues
- Non-Life Threatening Health & Safety Issues
- Section 8 Budgets, Requisitions, Revisions
- Year-End Statements
- Contract Administrator´s Audit
- Expiring Section 8 Contract Renewals (Section 8 Renewal Guide)
- General Reporting Requirements:
- Monthly, Quarterly, and Annually
- Monitoring of Physical Inspection Results
- Tenant Income Matching
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| HUD Sec. 504 & Disability Info |
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HUD's 504 One Stop Web Page
As part of the Department of Housing and Urban Development´s (HUD) on-going effort to ensure compliance with Section 504 of the Rehabilitation Act of 1973 (Section 504), HUD has an informative 504 Web site.
The site was developed to provide guidance to persons with disabilities about their rights under Section 504 and related statutes, how to exercise those rights, and what information and resources are available from HUD.
The site provides recipients of HUD financial assistance with information regarding their obligations under Section 504, an overview of relevant regulatory provisions, and information about steps they may take to ensure that they are in compliance.
504 Self-Evaluation and Property Accessibility Requirements
When HUD Notice 01-02 was released, it detailed the requirements of the 504 Self-Evaluation and Transition Plan. HUD requires that all properties or programs that receive federal funds perform a 504 self-evaluation to determine if changes to policies, procedures, or the physical property are required.
A Affirmative Fair Housing Marketing Plan (.pdf) and questionnaire are available from OHCS Sample Forms download page. In addition, owners and agents are encouraged to review HUD's Technical Assistance Guides, the Section 504 Transition Plan and Self-Evaluation Information from the HUD 504 website.
DisabilityInfo.Gov
DisabilityInfo.gov is your gateway to the federal government´s disability-related information and services. This easy-to-use Web portal is a directory of government web links relevant to people with disabilities, their families, employers, service providers and other community members.
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| HUD Handbook 4350.3 REV 1 |
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The HUD Handbook 4350.3, REV 1, became effective June 12, 2003. If you haven´t obtained a copy yet and would like to do so, you have several options. You can order the manual from HUD's order Web site, download the manual directly from HUDCLIPS, or you can order the complete Handbook on CD from the National Affordable Housing Management Association (NAHMA) for a nominal charge.
On August 26, 2004, HUD published updates to the HUD Handbook 4350.3, REV 1. The updates include chapters 2,3, and 4, as well as the glossary and the table of contents. These changes can be downloaded from HUDCLIPS. The revised version is also available on CD, complete with update changes.
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| Required Tenant File Forms |
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HUD publishes on their Rental Housing Integrity Improvement Project (RHIIP) initiative Web page a guide entitled "Rent and Income Determination Quality Control Monitoring Guide." This guide includes Attachment 5-Required Tenant File Documentation.
Use this link to download OHCS sample tenant file forms, rent increase worksheets, utility allowance analysis forms, and 504 Self Evaluation forms.
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| Owner/Agent Mail Outs |
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HCA keeps owners, management companies and agents and site managers informed of new regulations and requirements as possible in the ever changing world of HUD. HCA Section sends out monthly updates (more often as needed) on the latest information from HUD. You maycontact us to be added to our monthly update e-mails.
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| I Need Low-Rent Housing |
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How do I apply for housing assistance?
Oregon Housing authorities around the state take applications from lower-income Oregonians who need rental housing assistance. To find your local housing authority, visit HUD's on-line directory.
Finding Subsidized Housing
Are you trying to find low-rent subsidized apartment housing? Visit HUD's web site where you can search by state or city.
Can I use my Section 8 voucher in other cities?
Please see HUD's frequently asked questions page for helpful answers to this and other questions.
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| I Have a Home to Rent |
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I'd like to rent my home to a low-income or Section 8 tenant.
Contact your local public housing authority to find out how to rent to Section 8 tenants in your area.
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| Contract Renewals |
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If you are looking for contract renewal forms, cover pages, forms for the different renewal options, or if you are an owner wishing to opt-out, you can find what you need at the forms download page.
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| Neighborhood Networking |
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In 1995, HUD created the Neighborhood Networks to encourage property owners to establish multi-service community learning centers in HUD insured and assisted properties. Neighborhood networks was one of the first federal initiatives to promote self-sufficiency and to help provide computer access to low-income housing communities.
Neighborhood Networks centers help improve computer access, advance literacy, prepare residents to take advantage of employment opportunities, and provide access to healthcare information and other social services.Check out some of the success stories, and see what´s available for owners and residents.
Neighborhood Networks is about people, opportunity, and quality of life. It's purpose is to provide access to computers and learning opportunities to residents of HUD housing. And Neighborhood Networks is more than that. We provide access to education, computer technology, job skills development, employment opportunities, and health and social services for all residents of HUD housing—children, adults, and seniors—who want programs, services, and activities available to them where they live. The resident's corner page will take you to many exciting opportunities.
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| Discrimination & Fair Housing |
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The U.S. Office of Fair Housing and Equal Opportunity (FHEO ) provides information on the Fair Housing Act, fair housing laws and executive orders, and Section 504 of the Rehabilitation Act of 1973. There is additional information on the different types of discrimination, and your rights under federal law.
Discrimination in housing is against the law. If you feel you have been discriminated against in buying or renting a home, or finding housing, contact HUD for information on how to file a complaint.
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| For More Information |
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Contact us
Are you a property owner, manager, site staff, or resident? Do you have questions or concerns regarding HUD rules and regulations? Can´t find the Section 8 information you are looking for? Contact us, maybe we can help.
Where to find us
Here is our office location and driving directions.
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| Related Resources |
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If you´re not sure just what you´re looking for, use this link to locate information relating to low-income housing, renting, home buying, homeless resources, updates to HUD programs, finding publications, and many other programs regarding HUD subjects.
The HUD Newsroom will give you up to the minute stories, news, and information that helps to shape the job that the HUD Contract Administration Section (HCA) performs. You can also access the HUD online library for additional research and information.
For descriptions of all multifamily housing programs that originate under the Federal Housing Administration (FHA) Mortgage Insurance, Special Needs Housing, and Supportive Services.
This link will connect you directly to the multifamily housing´s participation in the Rental Housing Integrity Improvement Project (RHIIP) Initiative Web site.
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